Change Control Process: eight Key Activities

The change management process is a fundamental part of project management that shouldn’t be overlooked. This is because adjustments might happen throughout any part of a project life cycle. When they occur, they should be managed appropriately to make sure that the project’s success is not threatened. Changes are useful for a project because they help to streamline the project and align it with the strategic goals of an organization. Evaluation should take place before any necessary decisions are made concerning the approval or rejection of a change. If this part is ignored, the organization is at risk because unnecessary changes might convey losses to the whole project in terms of wasting resources, time wastage, and shedding money.

Due to this fact, the change management process is intended to track modifications made within the project lifecycle and must be thoroughly explained and analyzed. Additionally, the process ensures that only the significant adjustments undergo the approval and implementation process. The process also helps to avoid any unwanted protocols that will break the project similar to misusing resources that will lead to disruption of the project.

The principle intention of the change control process is to shield any unnecessary adjustments and all the necessary ones are recorded and don’t disrupt the project in any way, it ought to ensure that resources are used adequately. Under are the aims of the change management process:

To keep away from any disruption caused by changes that can not be managed

To allow sufficient planning so that changes are carried out successfully

To make sure that all changes made are documented and communicated.

To make certain the project stays within its scope and not mismanaged

To establish the principle reasons for the change and put a worth on it

To identify the possible risks that will occur as a result of adjustments

To keep away from negative effects led to by the changes

To make positive that pointless adjustments don’t attain the implementation and approval stage

To make sure that every one adjustments made are reviewed and analyzed

The change management board, project workforce, and project manager have to establish the boundaries of the change control process. The scope is essential because these are the main stakeholders that actively participate in the change control process. Thus, the change management process covers the following:

Assessing the changes made

Documenting the changes made

Reviewing and approval of the evaluation report

Documenting and recording the work completed and its success

Assignment of change to a change owner

Implementation of the approved change request

Identification of proposed adjustments

Change evaluation and impact assessment

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